I have lately been thinking about making a list of the procedure of applying to an exchange program and all the beureaucracy that follows in it's wake.
Here goes:
1. If you have decided on a land use search engines like google, yahoo, etc, and search words like "Japan(or
country X)", "exchange student", "school year" and similar. You will most likely stumble across several
student exchange organization, remember that you are not limited to apply to only ONE organization, but in the
applieance-form they will most likely ask something like "Are you applying any other student exchange
programs?". Ofcourse you will want to answer "No" here, it's easier to plead forgivness than allowance ;)
(I only applied for AFS, but it turns out that the exact town I'll be living in has it's entirely own student exchange
program that might have been cheaper for me:P)
2. Now you need recommendations. You should search out teachers that you know have a liking to you or think
your project about studying abroad is interesting. Remember: RECOMMENDATONS ARE VERY IMPORTANT!
Your parents must also write some words, make sure they are nice.
3. You have now made sure that you have everything you need for your aplliance-form. Read through the papers 2 or 3 more times, just to make sure, but be quick about sending it. If you send your form late, the limited seats on the flight to your dream country might be filled already.
4. Now there is a long wait ahead. You should use this time constrictively, learn more about the country you wish
to go to, find out more about where you can ask for financial support (the Sasakawa Foundation gave me
15.000NKR when I said I'd write an article about my stay for my school, I made my Head Master sign a deal and give me official stamp), what vaccines you need, learn language and so on.
5. Congratulations, your appliance was accepted, you are on the program! The long wait is over, brush the
cobweb out of your hair because now there is work to be done! Get your vaccine shots, check out different
possibilities for opening a bank account in the foreign country (FOREX is a good choice), learn more language, learn how to behave in the foreign country's social envoirment, politics, religions, etc. Talk to advisors at school about how to arrange the year and if it's possible to get the year abroad accepted, though it might not completely follow your country's curriculum.
More to come, believe me, there is a lot missing here! However I do not have time to write it all right now as I am supposed to actually DO all of this too!